The University of Central Lancashire's External Funding Approval Procedures
The University has internal procedures to ensure that:
- The University is aware of staff bidding activity
- Any cost and governance implications are recognised and approved at an appropriate stage
- To aid project risk assessment and management
Currently there are two sets of procedures and forms:
- Commercial Income Generating Projects Approval Process which applies to Commercial Projects ("L" and "M" Codes)
- External Funding Approval Process which applies to Non-Commercial / Research Projects ("X" and "T" Codes)
Both Approval Procedures detail the internal approval process required by the University/or its companies, before all requests for external funding, including outline bids and expressions of interest which commit the University to a project or include costings, indicative of final costs, are finalised.
****FROM 1ST AUGUST 2008 THERE ARE NEW FORMS TO REFLECT THE CHANGE TO THE SCHOOL STRUCTURE. PLEASE NOTE THERE ARE SEPARATE FORMS FOR L CODED PROJECTS****
NEW External Funding Submission Form (effective from 1st August 2008) - to be used before you submit a bid or tender to a funding source.
NEW External Funding Contact Approval Form (effective from 1st August 2008) - to be completed once a project is going ahead, but before the contract is signed or work commences.
Forms for L coded projects
NEW External Funding Submission Form (L coded projects only) (effective from 1st August 2008) - to be used before you submit a bid or tender to a funding source.
NEW External Funding Contract Approval Form (L coded projects only) (effective from 1st August 2008) - to be used before you submit a bid or tender to a funding source.
Support to aid both processes is provided below:
- Insurance Checklist
- Data Protection Guidance and Checklist
- Useful Contacts Details
- Health and Safety Guidance
- Health and Safety Risk Assessment Forms
- Contract Approval Process
Specialist support is provided for the individual procedures is as follows:
Commercial Income Generating Projects Approval Process
- Executive Summary of the Commercial Income Generating Projects Approval Process (Awaiting revision)
- Consultants Costing Spreadsheet
- Specialist Support for Conferencing and Event
- Ethics Checklist for Commercial Projects
- CIGP Pre-Submission Flowchart (Awaiting revision)
- CIGP Contract Approval Flowchart (Awaiting revision)
Non-Commercial / Research Projects Approval Process:
- Executive Summary of External Funding Approval Process
- Pre-Submission Flowchart
- Application Successful Flowchart
Individual bidders are responsible for ensuring that the internal approval forms are completed and authorised prior to submission. However there is help available from nominated Faculty contacts and the External Funding Team. Please contact them at an early stage of your bid.
If you need additional help, remember your Faculty Contacts! They are there to support you.
These procedures and forms are intended to promote compliance with university operating regulations:
- Code of Conduct for Research
- Financial Regulations
- Purchasing Policies and Procedures
- Ethical Principles for Teaching, Research, Consultancy and Knowledge Transfer
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